Getting started as client

1. What types of contractors do YunoJuno cater to?

2. Adding a job post to YunoJuno

3. Editing your job post

4. Closing a job post

5. What is a shortlist?

6. Shortlisting contractors

7. Managing your shortlist

8. Creating a booking

YunoJuno is a Contractor Management System that works for all types of independent contractor and contractors

We’ve pulled together the following guide to help you add a job post to the YunoJuno platform.

A ‘Discipline’ on YunoJuno is how we categorise a base field of expertise. When starting a job post, it’s only a starting point and can be refined as you go.

Once a discipline is selected, you will be able to see sub-categories within that field.

If you can’t seem to find the right contractor, speak to the YunoJuno Team, and we can advise whether we can help.

FYI: It is free to add a job post to YunoJuno. No payments are processed until you have booked and approved a contractor's timesheet

Once you have selected the discipline, you will have the option to add more detailed information about the job post.

This description needs to be as thorough as possible. You should include details on day-to-day tasks, required skills, software knowledge, and necessary experience. The description helps set the tone of your job post and also gives contractors a good idea of your goals. It helps them identify whether they will be suitable for the role, and may also impact their quoted day rate.

See our top tips, to enable you to write a great pob post using our tried and tested method called 'B-E-S-T'.

Add a day rate that’s in line with your budget for the role. This is not displayed to the contractor but rather as a starting point for the YunoJuno platform to return a set of results based on a price band.

Every contractor has a default day rate they set when they join the platform, which helps match them to relevant job posts. Once you have added your job post, we will show you contractors that work within the range of the day rate you have entered. We don't tell the contractor the exact budget, so they can quote on a job post by job post basis, based upon the timeframe and description within the job post. This helps to create a fair marketplace for both hirers and contractors.

You may want to have a more in depth discussion with the contractor about your budget. We enable this via our chat functionality. All messages and negotiations between you and the contractor are direct one-to-one conversations and YunoJuno does not stand in the way of this exchange as we believe it leads to a more honest interaction, and hopefully a transparent working relationship.

You also have the ability to offer the contract on a per-project basis rather than a day rate. To ensure uniformity, all job posts are initially posted using day rates. If you are looking to work on a per-project fee, please indicate that in the description and so that contractors are aware and so they can give a quote.

The project fee option needs to be manually added. If you don't have this feature yet please, get in touch with us and we'll help you set this up.

Next, you will need to add the project details including the start date and duration.

If you’re unsure of the start date, don’t worry, you can indicate the start date is flexible. When selecting a start date, it is important to take into consideration the length of the interview/hiring process.

The duration is a free text box, so you can add what you like here. The more information you can give, the more accurate the contractor can be with their suggested day rate.

You also have the ability to add the industry your project is in, but this is optional. If you select a particular industry, you will only be shown contractors who have experience within this sector.

If you're a enterprise or large business, and you are booking a UK contractor operating via a PSC (Personal Service Company) you will be asked if you have done an IR35 status for your job posts yet. If you haven't, that is not a problem, you can mark it as currently unassessed.

You can go back at any time and edit your job post, if you want to add further information or refine the day rate, start date, duration etc.

Once you have created your job post, on the following page, you will be able to create a shortlist, and find the ideal contractor for the role.

You have the option to choose whether to keep your job post open for applications or whether you want it to remain unlisted. If the job post is open, contractors within the discipline you selected will see it on their YunoJuno dashboard and if interested, can apply directly.

As well as choosing whether to keep your job post open or unlisted, you will also at this stage have the opportunity to request YunoJuno Talent Support. If you select this option, our expert Talent Team will put together a shortlist of 3-5 candidates, typically within a couple of hours for most roles. There is no extra fee for this assistance- it’s all part of our service!

You will receive notifications letting you know when contractors have applied directly to the job post, indicating their interest in the role. If the job post is unlisted, only contractors that you shortlist will have the ability to engage with you on your job post.

You can also reach out to any contractors who have yet to apply, by sending them a shortlist request.

After a certain period of inactivity and a job post has passed the start date, we remove the job post and it expires. As such we let the contractors know who have applied directly to the job post, or who have been shortlisted. To stop this, change the start date and engage with the contractors.

Note that shortlists are not available to view after a job post is expired, so please make sure you regularly check in to make sure you don’t lose your shortlist.

There are no Non Disclosure Agreements (NDA) in our terms with contractors, so please carefully consider any sensitive information before posting the job post. If the job post has sensitive information, you may prefer to make the job post unlisted.

You can edit your job post at anytime, by clicking the ‘job post details’ button, then ‘Edit job post’:

You can edit the start date, project title, job post description and more, however, you cannot edit the day rate. There is no need to alter the day rate, as it isn’t visible to contractors, and is only used as part of the search functionality.

A job post will automatically expire when it passes its start date and there is a period of inactivity. The alerts on your job posts will signal the proximity to the final expiration date; once it is red and flashing, you will have 1 day to take action.

To stop this, you can change the start date and engage with the contractors or, make a booking!

After the job post has expired, shortlists are not longer available to view and you will only be able to close it, so please make sure you check in regularly.

When you let a job post expire, you might let contractors who have been previously shortlisted wondering why they haven't been selected so please, make sure you close your job post and select reason that we can communicate back to them.

A shortlist is a list of people who you think would be a good fit for the job, and who you are interested in learning more about.

When you request availability from a contractor, they will get an email notifying them that they have been selected as part of your shortlist. From here they will respond whether they are interested or unavailable.

Any responses from your shortlisted contractor will be emailed to you as well as appearing in this section and your 'Job posts' section of your YunoJuno Dashboard.

We also know that the person organising a booking or finding candidates is not always the same person making the final call. So we've added the 'Share candidates' function so you can share the shortlist with the company stakeholders.

You can email your shortlist to relevant parties by clicking 'Job post' in the left-hand menu, and then clicking 'View Shortlist'. You'll find 'Share candidates' button near the top of the page.

Once you have added your job post to the marketplace, you can review contractor profiles and request availability from the contractors you think would be a good fit for the job.

Shortlisting is a good way to get the ball rolling to get to your final selection.

To help you shortlist contractors, you have a search bar and filters that enable you to help find contractors with specific experience. You can filter contractors down based on day-rate, industries worked in, or business type, making sure you find the right contractor for your project.

Click on a contractor's profile to find out more about them.

If you like contractors, make sure you send them a shortlist request. By shortlisting a contractor you have sent them an invitation to reply to your job post. We notify contractors by email and text. It is then up to them, if they are interested, to respond and quote for the work, with a cover note.

From here they will respond whether they are interested or unavailable. In some cases, they may give you access to their email and number. Any responses from your shortlisted contractor will be emailed to you as well as appear in your ‘Shortlist’ section of your job post candidate dashboard:

If your job post is open, this will show to contractors in the most relevant discipline, within a range of the rate of the job post.

If your job post is open, you can find direct applications by clicking on the ‘Applied’ tab in your job post candidate dashboard:

On this page, you can easily see the contractor's application which includes contact information and a cover note if they have submitted one. To view this, click the 'view application' button

If you like the look of a direct application, you can promote this contractor to your shortlist, by clicking the ‘shortlist’ button.

If a contractor applies directly to your job post, we drop you an email to let you know when the first contractor has applied. After this, we send a daily summary.

You can change this, by going to your settings from the top navigation:

Alternatively, click here to go to your settings.

Add any contractors that apply directly to your job post to your shortlist if you would like to consider them for the job post. Once you add them to your shortlist, they will receive an email to let them know.

See our top tips for shortlisting contractors here.

Once you have added contractors to your shortlist, you will be able to fully review the contractors you have selected by going to your ‘Candidates’ tab:

Some contractors may show as ‘Pending’:

These will show in the ‘Pending’ tab:

This means you have sent a shortlist request to that contractor and we’re waiting for their response as to whether they are available and interested. When they reply, they will respond with their availability, and proposed day rate and will sometimes include a cover note to give you more information about themselves.

To remove anyone from your shortlist, click the following icon:

They will then move to your ‘Excluded’ tab:

Please note: If a contractor is removed from a shortlist, we do not message them. If you would like to let them know they have been removed, you will need to contact them directly. This can easily be done via the messaging function prior to deleting them from the shortlist.

To share the shortlist with a colleague, click the ‘Share candidates' button:

The link is a public link which you can send to anyone within your organisation.

They will be able to see the shortlist / profile but will not be able to see any day rate information. We do ask for the viewer to add an email address for GDPR purposes.

YunoJuno gives you the ability to message contractor directly. So if you have any questions about their experience or profile, contact them to find out more:

You can also use the message function on YunoJuno to arrange interview times or attach any NDAs you require signing.

Pro tip - contractors greatly appreciate some sort of contact before you book them. Whether that is an interview for a long piece of work or an informal chat to discuss the job post in a little more detail. Here are our top tips for preparing for an interview and conducting an interview.

To contact the contractor, you can use the messaging functionality on the platform. If they’ve shared their details with you, you can reach out directly,

When you’re ready to book a contractor, come back to the platform to process the booking.

All bookings must be processed through the platform. Booking contractors off the platform falls outside of any protection the YunoJuno Terms of Business provide and could also result in the disabling of your account.

If the project is delayed, it is best to archive the job post and let the contractor know. To do this, go to the jos post, and select 'Archive job post':

You will then be able to provide a reason:

You will then be able to write a message to all the contractors that have been shortlisted.

Once you’re ready to book a contractor, make sure you come through the platform to set up the booking.

From the job post candidate page, on the shortlist tab, click the ‘Book’ button:

You will then be able to create the booking.

You will have different options of payment:

You will then be asked the following questions:

If you have an NDA you would like the contractor to agree and return, you can use the messaging function by attaching an NDA to send for them to agree and return back to you.

You have the option to add any further information to the booking, specifically to the contract at the end of the booking form

Once you have completed the booking, this will be sent to the contractor for them to review and agree to.

From the start date, we will start generating timesheets for the contractor to complete, ready for your review.

Note: Once a contract has been agreed, we cannot change its content. If any changes need making, you will need to raise a new booking. Please contact us in these instances either via the chat function or at hello@yunojuno.com.