1. How to approve a timesheet (except for US W-2 Employees)
Contractors need to submit their timesheets on a weekly basis in order to get paid. Once a timesheet has been submitted it will show up in the hirers 'Timesheets' tab as well as in their dashboard. The timesheets will be tagged as submitted, which means the contractor has already filled out the timesheet on their end and submitted it for your approval.
Hirers need to click on 'View timesheet' to review it and approve it.
If the timesheet is incorrect you can reject it so the contractor can amend it. You should message the contractor through the message box with further instructions and the rejection reason.
Timesheets should be approved as soon as possible after being submitted in order to avoid delays in the contractor's payment.
2. How to approve a timesheet for US W-2 Employees
Contractors need to submit their timesheets on a weekly basis in order to get paid. Once a timesheet has been submitted it will show up in the hirers 'Timesheets' tab as well as in their dashboard. The timesheets will be tagged as submitted, which means the contractor has already filled out the timesheet on their end and submitted it for your approval.
Hirers need to click on 'View timesheet' to review it and approve it.
If the timesheet is incorrect you can reject it so the contractor can amend it. You should message the contractor through the message box with further instructions and the rejection reason.
Timesheets should be approved as soon as possible after being submitted in order to avoid delays in the contractor's payment, and timesheets must be approved by 10am ET to ensure the worker is paid promptly.
Timesheet approval cadence
US employees must be paid promptly for any work they have completed, therefore, we have a weekly payroll process which requires swift timesheet submission and approval.
Monday
(12pm ET) Deadline for workers to submit their timesheets for work completed in the previous week
Tuesday
(10am ET) Deadline for hirers to approve submitted timesheets. Unapproved timesheets are automatically approved.
(12pm ET) Payroll is processed
Friday
Workers receive payment
3. How to approve a timesheet for US W-2 Employees via Staffing Partner
Hirers will receive an email letting them know there's a timesheet pending approval. They will then need to log into our staffing partner website to review and approve the timesheet. The timesheet will show in the 'Timekeeping' tab below;
Hirers can review the timesheet and approve it or reject it if the timesheet is incorrect;
If the timesheet is incorrect you can reject it so the contractor can amend it. You should message the W-2 worker through the message box with further instructions and the rejection reason.
Please note: timesheets are auto-approved at 8:30 am ET.
Employee (W-2) workers are paid weekly. This process relies on timesheets being submitted by the worker and approved by the hiring manager on time.
Here is a breakdown of the weekly cadence:
Sunday
Timesheets are submitted by the worker
If the worker does not submit a timesheet, their timesheet for the current period is auto-submitted (even if it has zero hours).
Monday
Hiring Managers review & approve all timesheets by 6:00 pm EST
If the hiring manager does not review & approve their timesheets, they are auto-approved by 8:30 am EST on Tuesday.
Tuesday - Wednesday
We process payroll to ensure that all workers are paid on-time
If a worker reports their hours after payroll is submitted then they will be paid the following week.
Friday
Workers are paid based on approved or auto-approved timesheets